Privacy Policy

At Intimate Weddings Como, we believe that trust, discretion, and attention to detail are essential to every meaningful experience. Protecting your personal information is an important part of the care and professionalism we offer to our clients.

This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, contact us, request a wedding proposal, or engage our wedding planning and related services.

We process personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation, or GDPR), applicable Italian data protection legislation, and other applicable privacy laws.

1. Who We Are

The website www.intimateweddingscomo.com is operated by:

Adventra SRL — Intimate Weddings Como
Registered Office: Via Podgora 11, 20122 Milano (MI), Italy
Business Address: Via Giuseppe Garibaldi 30, 22100 Como, Italy
VAT Number: 13824850963
Email: info@intimateweddingscomo.com
Website: https://www.intimateweddingscomo.com

Adventra SRL acts as the Data Controller for the personal information collected and processed in connection with its website and services.

For any privacy-related questions or requests, please contact us at the email address above.

2. Personal Information We Collect

We may collect personal information that you voluntarily provide when contacting us, requesting information, scheduling a consultation, or engaging our services.

This information may include:

• Full name and contact details
• Email address and telephone number
• Country of residence
• Preferred wedding date and location
• Estimated number of guests
• Wedding preferences, budget, and planning requirements
• Information provided through contact forms, emails, consultations, and correspondence
• Billing and contractual information
• Personal information necessary to coordinate wedding-related services, where applicable

During the wedding planning process, we may also process information concerning guests, travel arrangements, accommodation, dietary preferences, and other event-related requirements.

Where such information includes sensitive personal data, we will process it only where an appropriate legal basis and any additional conditions required by applicable law are satisfied.

We may also collect limited technical information through the website, such as IP addresses, browser types, device information, and website usage data.

3. How We Use Your Personal Information

We process personal information for the following purposes:

Wedding Enquiries and Consultations
To respond to enquiries, arrange consultations, provide information about our services, and prepare personalised wedding proposals.

Wedding Planning and Event Management
To organise and coordinate weddings, venue bookings, suppliers, guest experiences, transportation, accommodation, and other services requested by our clients.

Contractual and Administrative Purposes
To prepare agreements, manage bookings and payments, issue invoices, and comply with accounting and legal requirements.

Client Communication
To communicate with clients regarding their wedding arrangements, appointments, updates, and service-related matters.

Marketing Communications
To send newsletters, updates, wedding inspiration, and promotional communications where we have a valid legal basis to do so, including consent where required.

Website Functionality and Security
To maintain, protect, and improve the performance, functionality, and security of our website.

4. Legal Basis for Processing

Under Article 6 of the GDPR, we process personal data on the following legal grounds, depending on the purpose:

• Contractual necessity: where processing is necessary to take steps at your request before entering into a contract or to perform an agreement with you.
• Legal obligations: where processing is necessary to comply with applicable legal, tax, or accounting requirements.
• Legitimate interests: where necessary to manage and protect our business, maintain website security, and administer client relationships, provided such interests are not overridden by your rights and freedoms.
• Consent: where required, particularly for certain marketing communications, non-essential cookies, and other activities requiring consent.

Where processing relies on consent, you may withdraw your consent at any time without affecting the lawfulness of processing carried out before its withdrawal.

5. Sharing Personal Information with Third Parties

As a wedding planning company, we collaborate with carefully selected professional partners to create and coordinate our clients’ events.

Depending on the services requested, personal information may be shared with:

• Wedding venues and accommodation providers
• Caterers, florists, photographers, videographers, and other wedding professionals
• Transportation companies and guest experience providers
• Celebrants and ceremony-related service providers
• Payment, accounting, and administrative service providers
• Website hosting, email, customer management, and other technology service providers
• Public authorities where legally required

We share only the information reasonably necessary for the relevant purpose and require appropriate data protection arrangements where applicable.

Some recipients may act as independent data controllers in relation to their own services.

We do not sell personal information to third parties.

6. International Data Transfers

Our clients and professional partners may be located both within and outside the European Economic Area.

Certain technology providers or service partners may process personal information outside the EEA.

Where an international transfer is subject to the GDPR, we will ensure that an appropriate transfer mechanism is in place, such as an adequacy decision issued by the European Commission, Standard Contractual Clauses, or another legally recognised safeguard.

You may request information about applicable safeguards by contacting us.

7. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, subject to applicable legal and regulatory requirements.

In particular:

• Wedding enquiries that do not result in a booking are retained according to our applicable enquiry retention schedule.
• Client records are retained for the duration of the contractual relationship and for any additional period necessary to comply with legal obligations or establish, exercise, or defend legal claims.
• Accounting and tax documentation is retained for the applicable statutory retention period.
• Marketing information is retained until consent is withdrawn or another applicable retention criterion is met.
• Technical data is retained in accordance with the relevant operational and security requirements.

When personal information is no longer required, it will be securely deleted or anonymised, where appropriate.

8. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to support essential functionality, improve website performance, and, where enabled, measure visitor engagement or support marketing activities.

Some cookies are strictly necessary for website functionality and security.

Other cookies and tracking technologies, including certain analytics and marketing tools, may require your prior consent.

Where required, visitors will be able to accept, reject, or customise their cookie preferences through our cookie management system.

For further information, please refer to our Cookie Policy, where available, and the cookie preference controls on our website.

9. Marketing Communications

If you choose to subscribe to our newsletter or receive promotional communications, we may use your contact information to share wedding inspiration, company news, exclusive experiences, and updates about our services.

Where consent is required, we will send such communications only after obtaining valid consent.

You can unsubscribe at any time through the unsubscribe link included in marketing emails or by contacting us directly.

Withdrawing consent for marketing communications will not affect essential communications regarding an existing booking or contractual relationship.

10. Wedding Photography and Content

During wedding planning, clients may share photographs, videos, inspiration boards, and other visual materials with us.

Personal data contained in these materials will be handled for the relevant planning or event coordination purposes.

Any publication of identifiable client or guest images for promotional, editorial, portfolio, website, or social media purposes will be subject to an appropriate legal basis and any necessary permissions or authorisations.

Specific arrangements regarding photography, videography, publication rights, and promotional use may also be addressed in separate agreements.

11. Data Security

We implement appropriate technical and organisational measures designed to protect personal information against unauthorised access, accidental loss, misuse, alteration, or disclosure.

Access to personal information is limited to authorised individuals and service providers who require it for legitimate business purposes.

Although we take reasonable precautions, no internet-based transmission or storage system can be guaranteed to be completely secure.

12. Your Rights Under the GDPR

Subject to applicable legal conditions, you have the right to:

• Request access to your personal information.
• Request correction of inaccurate or incomplete information.
• Request deletion of your personal information.
• Request restriction of certain processing activities.
• Object to processing based on legitimate interests.
• Request data portability where applicable.
• Withdraw consent at any time where consent is the legal basis.
• Lodge a complaint with a competent supervisory authority.

If you are located in the European Union, you may contact your national data protection authority.

In Italy, the competent supervisory authority is the Garante per la Protezione dei Dati Personali.
Website: https://www.garanteprivacy.it

To exercise your rights, please contact: info@intimateweddingscomo.com

We will respond within the time limits established by applicable data protection legislation.

13. Third-Party Websites

Our website may contain links to external websites, including wedding venues, professional partners, social media platforms, or other service providers.

We are not responsible for the privacy practices, content, or security of websites operated by independent third parties.

We recommend reviewing their respective privacy policies before providing personal information.

14. Children’s Privacy

Our website and wedding planning services are primarily intended for adults.

We do not knowingly collect personal information directly from children through our website for marketing purposes.

Where information relating to minors is necessary for guest arrangements or wedding coordination, it will be handled in accordance with applicable data protection requirements.

15. Automated Decision-Making

We do not make decisions producing legal or similarly significant effects on individuals based solely on automated processing, including profiling, in connection with the wedding planning services described in this policy.

16. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our services, business operations, technology, or applicable legal requirements.

Any updates will be published on this page with a revised “Last Updated” date.

We encourage visitors to review this page periodically.

17. Contact Us

If you have any questions about this Privacy Policy, how we handle personal information, or your rights under applicable privacy laws, please contact us.

Intimate Weddings Como
Operated by Adventra SRL
Via Giuseppe Garibaldi 30
22100 Como, Italy
Email: info@intimateweddingscomo.com
Website: www.intimateweddingscomo.com

Your trust is at the heart of everything we do. We are committed to treating your personal information with the same care, discretion, and attention to detail that define every Intimate Weddings Como experience.